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Privacy Statement

ALMATO takes the protection of personal data very seriously. We ensure that your personal data is treated confidentially and according to the relevant data protection regulations and this Privacy Statement.

The use of our website is generally possible without providing any personal data. If personal data (e.g. name, address or email address) is collected on our pages, this is always done on a voluntary basis. This data will not be disclosed to any third parties unless we have your express consent to do so.

We would like to point out that the transfer of data on the internet (e.g. during communication by email) may have security gaps. We cannot guarantee complete protection of your data against access by any third parties.

1. Data controller in the sense of Art. 4 (7) GDPR

The data controller in the sense of Article 4 (7) of the General Data Protection Regulation (GDPR) is:

ALMATO GmbH
Obere Waessere 9
72764 Reutlingen
Telefon: +49 7121 14787-0
E-Mail: info(at)almato.com

ALMATO is part of DATAGROUP. The DATAGROUP Group currently comprises the following additional companies:

DATAGROUP SE
Wilhelm-Schickard-Straße 7
72124 Pliezhausen

DATAGROUP Consulting GmbH
Wilhelm-Schickard-Straße 7
72124 Pliezhausen

DATAGROUP IT Solutions GmbH
Wilhelm-Schickard-Straße 7
72124 Pliezhausen

DATAGROUP Stuttgart GmbH
Wilhelm-Schickard-Straße 7
72124 Pliezhausen

DATAGROUP Ludwigsburg GmbH
Steiermärker Straße 3–5
70469 Stuttgart

DATAGROUP Offenburg GmbH
Industriestraße 25
77656 Offenburg

DATAGROUP Köln GmbH
Gebäude Wickelei 2.12
Schanzenstraße 6–20
51063 Köln

DATAGROUP Bremen GmbH
Mary-Somerville-Straße 8
28359 Bremen

DATAGROUP Hamburg GmbH
Peutestraße 53
20539 Hamburg

DATAGROUP Consulting Services GmbH
Robert-Koch-Straße 41
55129 Mainz

DATAGROUP Business Solutions GmbH
Auf den Tongruben 3
53721 Siegburg

DATAGROUP Data Center GmbH
Hanauer Landstraße 310
60314 Frankfurt am Main

DATAGROUP Service Desk GmbH
Wilhelm-Schickard-Straße 7
72124 Pliezhausen

DATAGROUP Enterprise Services GmbH
Auf den Tongruben 3
53721 Siegburg

DATAGROUP Mobile Solutions AG
Reinsburgstraße 27
70178 Stuttgart

DATAGROUP Financial IT Services GmbH
Wilhelm-Bötzkes-Straße 1
40474 Düsseldorf

DATAGROUP Operate IT GmbH
Weidestraße 120b
22083 Hamburg

DATAGROUP Inshore Services GmbH
Lange Straße 1a
18055 Rostock

2. Communication by email/telephone/mail/contact form

Purpose of data processing/ lawful basis:

Personal data that you provide to us by email, telephone, mail or contact form will of course be treated confidentially. We will use your data exclusively for the purpose of dealing with the enquiry. The lawful basis for the data processing is Article 6 (1f) of the GDPR. The legitimate interest of ALMATO arises from the interest to respond to the enquiries of our customers, business partners and stakeholders with the aim of maintaining and promoting customer satisfaction.

Recipient/ categories of recipients:

As a basic principle, we do not disclose data to any third parties. Data may be processed on our behalf by data processors in exceptional cases. These data processors have been carefully selected, are audited by us and are bound by contract in accordance with Article 28 of the GDPR.

We may also be required to pass on enquiries to other companies within DATAGROUP where this is necessary for processing.

Storage period/ criteria to determine the storage period:

All personal data provided by you in the context of enquiries will be deleted or safely anonymised no later than 90 days after the final response on your enquiry has been given. The storage period of 90 days is explained by the fact that you may contact us again on the same subject after having received a response. We would then be able to refer to the earlier correspondence. Experience has shown that there are usually no further questions to our response after a period of 90 days.

3. Data processing of contact persons

Purpose of data processing/ lawful basis:

The companies of DATAGROUP process the contact details of customers, stakeholders, suppliers and other business partners for communication by email, telephone, fax or mail. The lawful basis for the data processing is Article 6 (1f) of the GDPR. The legitimate interest of ALMATO arises from the interest to establish or conduct business relationships with customers, stakeholders, suppliers and other business partners by maintaining personal contact with contact persons.

Recipient/ categories of recipients:

As a basic principle, we do not disclose personal data to any third parties outside of DATAGROUP. Within DATAGROUP, data is shared, amongst others, to establish or conduct business relationships. Data may be processed on our behalf by data processors in exceptional cases. These processors have been carefully selected, are audited by us and are bound by contract in accordance with Article 28 of the GDPR.

Storage period/ criteria to determine the storage period:

Personal data for the purpose of conducting business relationships is stored as long as there is a legitimate interest.

4. Newsletter

Purpose of data processing/ lawful basis:

You have the possibility to order our newsletter through different channels (this website, at fairs). The lawful basis for data processing in order to send out newsletters is your consent under Article 6 (1a) of the GDPR as well as § 7 (2) of the Unfair Competition Law. The purpose of data processing within the context of an order of the DATAGROUP newsletter is to inform newsletter subscribers about offers, initiatives, products, events and services of the companies of DATAGROUP.

Provided that you register for the free ALMATO newsletter, we would need your email address as compulsory information. Provided that you voluntarily provide any further personal details (name, surname, company, job title and selection of themes) we will use this data exclusively for the purpose of analysing the target group and for an internal analysis.

You will receive an email with a confirmation link after sending the registration form. Provided that you click on this link you are subscribed to the newsletter. You will be informed accordingly by another email. By confirming the registration, you give your consent to process your email address and your optional data for the purposes stated herein. We will store the time and the IP address used for ordering the newsletter for evidence purposes.

Your consent to receive the ALMATO newsletter can be revoked at any time with effect for the future by clicking the unsubscribe link in a newsletter or ny sending an email to newsletter(at)almato.com

Recipient/ categories of recipients:

As a basic principle, we do not disclose data to any third parties outside of DATAGROUP. We have comissioned service provider SendinBlue to send out newsletters.

Storage period/ criteria to determine the storage period:

Provided you revoke your consent to receive the DATAGROUP newsletter, the data collected for this purpose will be deleted immediately unless they are also needed for another purpose.

5. Data processing for markeing purposes

Purpose of data processing/ lawful basis:

ALMATO and the companies of DATAGROUP use personal data for marketing purposes, especially for advertising sent by email, telephone and mail. The purpose of the data processing for marketing campaigns is to inform the data subjects about products and services of ALMATO. The lawful basis for sending advertising by mail is Article 6 (1f) of the GDPR. The legitimate interest of ALMATO arises from the interest to provide customers and stakeholders with information on products and services. The lawful basis for marketing campaigns by email or telephone generally is the declaration of consent given by you, while § 7 of the Unfair Competition Law can apply for marketing campaigns as well.

You can object to the receipt of advertising at any time with effect for the future by sending a message to widerruf(at)almato.com

Recipient/ categories of recipients:

As a basic principle, we do not disclose your data to any external third parties. Provided that external data processors will be used to send advertising, they are contractually obligated under Article 28 of the GDPR and have been controlled to verify that appropriate organisational and technical security measures are in place. Within DATAGROUP, your data may be passed on to other companies for marketing purposes.

Storage period/ criteria to determine the storage period:

Provided that you object to the receipt of advertising, your data will be blocked immediately and subsequently deleted unless they have been stored for other purposes as well.

6. Receipt of applications

Purpose of data processing/ lawful basis:

In addition to sending us your application by mail, you can also forward your application documents by email. The application documents sent to us will only be used for the application process. Please note that applications sent to us by email will be transferred unencrypted and the data may possibly be noticed by unauthorised persons or may also be modified. You are welcome to also send us your documents by mail.

The purpose of processing your personal data is to deal with the application process in our company and therefore the possible establishment of a new employment relationship.

The lawful basis for the processing is Article 88 (1) of the GDPR, in connection with § 26 (1) of the new Federal Data Protection Act.

Recipient/ categories of recipients:

As a basic principle, we do not disclose your data to any third parties. Within the company where you are applying for the job, your personal data is only made available to those persons, who are involved in the decision-making process. A disclosure to other companies within DATAGROUP is only possible with your consent.

Storage period/ criteria to determine the storage period:

In case of a successful application, your personal data will be stored for the duration of your employment. After termination of the employment relationship, your tax-relevant data will be archived for a period of up to 10 years in line with the legal retention periods under § 257 (1) point 1 and § 257 (4) of the German Commercial Code, § 147 of the German Fiscal Code. In case of an unsuccessful application, your personal data will be deleted three months after the negative message. A longer storage period despite the negative message is only possible with your consent.

7. Seminar registration and registration for events

Purpose of data processing/ lawful basis:

If you wish to book seminars on our website or registrate for events, we would need the information marked as required fields in the booking screen. The input fields that are not specifically marked are optional for you to fill in. As part of the booking you will receive an email from us to confirm your registration. Your data submitted in the context of the booking will be processed by us for the purpose of carrying out the booking and the seminar or for the registration for an event. The lawful basis for this data processing is Article 6 (1b) of the GDPR.

Provided that you have given us your consent do to so, we will also use your data to provide you with information by email, mail or telephone about future events and seminars of DATAGROUP or third parties which we believe are of interest to you. Your consent can be revoked at any time with effect for the future by confirming the relevant unsubscribe link in one of our emails or by sending an email to widerruf(at)almato.com. The lawful basis for data processing for the purpose of providing information is your consent under Article 6 (1a) of the GDPR as well as § 7 (2) of the Unfair Competition Law.

Recipient/ categories of recipients:

We may disclose the names of the persons who register for an event on our website in part to our event partners who organize the event with us. This partner needs the data for the organisational handling of the event

Storage period/ criteria to determine the storage period:

Where required, we will store the data of participants in seminars and events for the duration of the legal retention periods. Subsequently, and apart from that, the data will generally be deleted. Provided that you have given your consent to receive information, we will store your data for this purpose until you revoke your consent.

8. Cookies

Some of the webpages use so-called cookies. Cookies do not cause damages to your computer and do not contain viruses. Cookies are used to make our offer more user-friendly, more efficient and more secure. Cookies are small text files that are stored by your browser on your computer.

Most of the cookies used by us are so-called “session cookies”. They will be deleted automatically after the end of your visit. Other cookies remain on your terminal device until they are deleted by you. These cookies enable us to recognise your browser on your next visit.

You can adjust your browser to be informed when cookies are placed, to individually allow cookies, accept cookies in certain cases or to generally exclude them as well as to activate an automatic deletion of cookies when the browser is closed. The deactivation of cookies may restrict the functionality of this website.

9. Server-Log-Files

The provider of these websites collects and automatically stores information in so-called server log files that your browser automatically transmits to us. This includes:

This data cannot be assigned to specific persons. A combination of this data with other data sources does not take place. We reserve the right to review this data at a later time if we become aware of specific grounds for suspicion of illegal use.

10. Analytics

This website uses the functions of the Piwik web analysis service. Piwik is an open source software that analyzes website visitors. The analysis is done via cookies. Cookies collect information about the use of our website. This information is stored on a Piwik server in Germany. Your IP Adress will be anonymized. You have the ability to prevent cookies using your browser options. This may lead to not being able to use our website fully.

11. Rights of the data subjects

According to Article 15 (1) of the GDPR you have the right to have access to your personal data that has been collected and stored by DATAGROUP free of charge upon request.

If the statutory requirements are given, you also have the right to be informed (Article 16 GDPR) about your personal data, to have your personal data erased (Article 17 GDPR) or to restrict the processing of your personal data (Article 18 GDPR).

Provided that the data processing is based on Article 6 (1e or f) of the GDPR you have the right to object under Article 21 of the GDPR. Provided that you object to the data processing, it will be stopped in the future unless the responsible person can provide compelling legitimate grounds for a further processing that override the data subject’s interest in the conflict.

Provided that you have given us the processed data yourself, you have the right to data portability under Article 20 of the GDPR.

Provided that the data processing is based on a consent in accordance with Article 6 (1a) or Article 9 (2a) of the GDPR you can revoke the consent at any time with effect for the future without affecting the lawfulness of the previous processing.

In any of the cases above, for further questions or in the event of a complaint, please contact our data protection officer in writing or by email.

Additionally, you have the right to complain to the data protection supervisory authority. The competent data protection supervisory authority is determined by the federal state in which you reside or in which the data controller has its head office.

12. No obligation to make personal data available

Unless otherwise specified in the previous chapters, the provision of personal data is not required by law or by contract or necessary for signing a contract. You are not obligated to provide any personal data, if no contrary information has been given before. If you do not provide your personal data, this may possibly mean that we cannot answer your contact request or that a participation in the application procedure or a participation in an event is not possible.

13. Contact details of the data protection officer

For further information or any suggestions on the topic of data protection please contact our internal data protection officer:

Dr. iur. Christian Borchers
Datenschutz Süd GmbH
Wörthstraße 15
97082 Würzburg
office(at)datenschutz-sued.de